Work Smarter, Not Harder: Best AI Tools to Boost Productivity

As the title suggests, work smarter, not harder. How to do so? That’s where there was a boom in the AI tools to boost productivity. 

Since procrastination is at an all-time high with people struggling to do a single thing, they countered this problem with AI.

That’s why we formulated this article that has a list of 10 best AI tools to boost productivity. These tools vary based on their features, their integration, and even their pricing. So, go through this article till the end to understand which AI productivity tool is best suited to your needs!

Best AI Tools to Boost Productivity – An Overview

Here’s an overview of the Top 10 AI Tools to Boost Productivity:

Work Smarter, Not Harder: Best AI Tools to Boost Productivity

These AI productivity tools will help you in a great deal! Let us now see in-depth about these AI tools to boost productivity. 

1. Notion AI

Notion AI adds a layer of AI-powered automation to the already powerful Notion platform, enhancing the user experience by generating documents, and summaries, and even helping with project management.

Core Features:

• AI Document Generation: Automatically generate documents and summaries within Notion.
• AI-Assisted Project Management: Assign tasks based on the content in your workspace.
• Knowledge Retrieval: Ask AI questions and get specific answers from your Notion data.

Ease of Use: Notion AI offers a clean and intuitive interface, making it easy to set up and use even for non-technical users.

Task Automation: It automates tasks like generating meeting notes, content creation, and organizing project tasks.

Time Management: Streamlines workflows by providing AI-driven action items and summaries to help manage time better.

Scalability: Notion AI is highly scalable and works well for both personal use and teams of all sizes.

Performance Tracking: Offers insights into task progress, helping users track productivity over time.

Error Detection & Correction: Suggests improvements and corrections for content within your workspace.

Pricing: 665 INR/month for AI features in addition to the free version of Notion.

Pros & Cons:

• Pros: User-friendly, comprehensive project management features, integrates seamlessly with Notion.
• Cons: AI functionality is only available in paid plans.

User Reviews and Ratings: 4.6 / 5 (Source: Capterra) 

Expert View: “The tool is quick and easy to use, and the customer support is excellent.”​– Originality.ai

Try Now: Notion AI

2. Otter.ai

Otter.ai is a leading transcription tool that provides real-time meeting transcriptions, saving time and helping users stay organized.

Core Features:

• Real-Time Transcriptions: Generates live transcriptions during meetings or interviews.
• Summaries & Highlights: Automatically summarizes key points and highlights important sections.
• Searchable Transcripts: Allows users to search specific terms or phrases within the transcript.

Ease of Use: Otter.ai is incredibly simple to use, providing one-click integration with popular meeting tools like Zoom and Google Meet.

Task Automation: Transcribes meetings automatically and generates easy-to-read summaries for quick review.

Time Management: Saves hours of note-taking by delivering accurate transcriptions that can be searched and reviewed anytime.

Scalability: Whether for individual users or larger teams, Otter.ai offers scalable features with real-time transcription for meetings of any size.

Performance Tracking: Highlights important information, helping you focus on key discussion points during meetings.

Error Detection & Correction: Users can easily make corrections to transcriptions as needed.

Pricing: Free for up to 600 minutes of transcription; paid plans start at 830 INR/month.

Pros & Cons:

• Pros: Accurate, fast transcription, easy integration with meeting platforms.
• Cons: Some limitations in transcription accuracy for noisy environments.

User Reviews and Ratings: 4.3 / 5 (Source: G2)

Expert View: “Otter.ai is a great alternative to manual transcription services as it is faster and easier to access.” – Notta.ai

Try Now: Otter.ai

3. Todoist AI

Todoist AI enhances the well-loved task management platform by introducing AI that helps break down tasks into smaller, more actionable steps, making it easier to manage daily productivity.

Core Features:

• Smart Task Breakdown: Break large tasks into smaller, manageable steps.
• Actionable Suggestions: AI-driven tips to improve task efficiency.
• Task Prioritization: Automatically arranges tasks based on deadlines and priorities.

Ease of Use: Todoist AI is straightforward and accessible, especially for existing Todoist users who are looking for an upgrade.

Task Automation: The AI handles task prioritization and provides actionable steps for each task.

Time Management: Automatically prioritizes urgent tasks and helps you manage your time more effectively.

Scalability: Ideal for both individuals and small teams, but scales well as project demands grow.

Performance Tracking: Tracks your completed tasks and offers suggestions for better efficiency in the future.

Error Detection & Correction: Provides real-time corrections to your task lists, improving clarity and focus.

Pricing: 350 INR/month for the Pro plan, which includes AI features.

Pros & Cons:

• Pros: Great for personal productivity, user-friendly.
• Cons: Limited to Pro version features.

User Reviews and Ratings: 4.4 / 5 (Source: G2) 

Expert View: “With a superb interface, apps for every mainstream platform, and collaboration support, Todoist is the absolute best to-do list app we’ve tested.” – PCMag

Try Now: Todoist AI

4. Reclaim AI

Reclaim AI focuses on smart scheduling, automatically managing your calendar, and optimizing task prioritization.

Core Features:

• Smart Task Rescheduling: Automatically reschedules tasks based on availability and deadlines.
• Time Blocking: Blocks out time for focus sessions or meetings.
• Personal Time Protection: Ensures personal time remains protected, balancing it with work tasks.

Ease of Use: Seamlessly integrates with Google Calendar, making it easy to schedule tasks without any manual input.

Task Automation: Automatically adjusts and reschedules tasks based on your calendar, ensuring no overlap.

Time Management: Helps users prioritize their day effectively by suggesting optimal time slots for tasks.

Scalability: Useful for both individual users and teams, adapting well to increasing workloads.

Performance Tracking: Monitors how tasks are distributed and completed, helping to refine your scheduling.

Error Detection & Correction: Ensures no overlapping appointments or missed tasks, automatically adjusting schedules.

Pricing: 1,230 INR/month for premium access.

Pros & Cons:

• Pros: Automates scheduling, and helps defend personal time.
• Cons: Limited to Google Calendar for integration.

User Reviews and Ratings: 4.8 / 5 (Source: G2) 

Expert View: “Reclaim AI will increase your productivity with its easy-to-use design, advanced algorithms, and multi-platform integrations.” – The Process Hacker

Try Now: Reclaim AI

5. Motion

Motion automates your schedule by adjusting tasks based on real-time availability and priorities, ensuring you get the most important work done efficiently.

Core Features:

• AI-Driven Scheduling: Automatically schedules tasks and adjusts your day based on changes.
• Task Automation: Reorganize your tasks if priorities shift.
• Focus Sessions: Encourages deep work by scheduling uninterrupted blocks of time.

Ease of Use: The interface is simple and intuitive, allowing for quick adoption and setup.

Task Automation: Motion automatically schedules and adjusts your day based on task priority and deadlines.

Time Management: Helps optimize your schedule by ensuring tasks are scheduled during your most productive hours.

Scalability: Motion scales effectively for both individual users and teams.

Performance Tracking: Tracks how tasks are completed and adjust future scheduling accordingly.

Error Detection & Correction: AI automatically adjusts tasks to prevent scheduling conflicts or missed deadlines.

Pricing: 1,640 INR/month for premium features.

Pros & Cons:

• Pros: Great for professionals needing automated scheduling.
• Cons: Higher cost compared to some similar tools.

User Reviews and Ratings: 4.0 / 5 (Source: G2) 

Expert View: “Motion keeps my tasks in front of me and helps arrange them around my schedule according to priority and projected time length.” – A user review on G2.

Try Now: Motion

6. Endel

Endel uses AI to create personalized soundscapes to help users stay focused, reduce stress, and improve productivity. It’s perfect for those who struggle with distractions and need background noise that doesn’t interfere with their work.

Core Features:

• AI-Generated Soundscapes: Tailored soundscapes based on factors like time of day, weather, and user mood.
• Focus Mode: Helps enhance concentration and deep work by adjusting sound to your activities.
• Sleep and Relaxation: AI-generated soundscapes for sleep and relaxation to wind down after work.

Ease of Use: Endel’s interface is simple to navigate, with quick access to its different modes for productivity, relaxation, and sleep.

Task Automation: Automatically adapts soundscapes based on real-time factors, helping maintain focus without manual adjustments.

Time Management: Improves time management by enabling users to concentrate during focus sessions.

Scalability: Works well for individuals looking to improve focus and productivity, with no specific team collaboration features.

Performance Tracking: No direct performance tracking, but users can measure their productivity through focus sessions.

Pricing: Starts at 1,250 INR/month with additional in-app purchases.

Pros & Cons:

• Pros: Personalized soundscapes, easy to use, great for focus and relaxation.
• Cons: Limited to auditory aids, no task management features.

User Reviews and Ratings: 4.8 / 5 (Source: Product Hunt) 

Expert View: “Since I started using the app I have become more productive, especially at times when I am feeling distracted.” – Tech with Dom

Try Now: Endel

7. Miro

Miro is a visual collaboration tool that enhances team productivity through real-time brainstorming, idea visualization, and project planning on an infinite digital whiteboard.

Core Features:

• Collaborative Whiteboard: Real-time collaboration on a digital canvas for brainstorming and planning.
• Integrations: Integrates with popular apps like Slack, Zoom, and Google Drive.
• Templates: Offers a variety of templates for project planning, mind mapping, and strategic workflows.

Ease of Use: Miro’s interface is intuitive, with drag-and-drop functionality, making it easy for teams to start collaborating right away.

Task Automation: Automatically updates project boards in real-time, ensuring team members stay aligned on tasks.

Time Management: Improves time efficiency by offering templates and real-time collaboration features that cut down planning time.

Scalability: Perfect for teams of any size, from small groups to enterprise-level organizations, with tiered plans for different business needs.

Performance Tracking: Allows users to track the progress of projects and tasks within the collaborative whiteboard.

Error Detection & Correction: Offers version control and easy editing to correct errors on project boards.

Pricing: Starts at ₹820/month per user for the Business plan.

Pros & Cons:

• Pros: Great for visual thinkers, seamless real-time collaboration.
• Cons: Steeper learning curve for non-designers.

User Reviews and Ratings: 4.7 / 5 (Source: G2) 

Expert View: “Miro is an excellent collaboration platform with a wealth of features to help teams work together. The user interface is intuitive and easy to use, and the real-time collaboration feature is invaluable.” – getapp.com

Try Now: Miro

8. Session

Session is a time-tracking and productivity app that helps users manage their workday through structured focus sessions and breaks, based on the Pomodoro technique.

Core Features:

• Pomodoro Timer: Tracks work in intervals of focus sessions followed by short breaks.
• Time Management Analytics: Provides insights into how you spend your time.
• Distraction-Free Mode: Helps users focus on tasks by blocking distractions.

Ease of Use: The app is easy to set up and use, with a clean interface and simple controls for starting and stopping focus sessions.

Task Automation: Session automates the Pomodoro timer, helping users manage work and breaks without manual intervention.

Time Management: Its time-tracking feature offers in-depth insights into how long tasks take and helps users manage their time effectively.

Scalability: Suitable for individual users, with limited team collaboration features.

Performance Tracking: Tracks work sessions, providing productivity insights based on time spent on tasks.

Pricing: Starts at 620 INR/month for the Pro version.

Pros & Cons:

• Pros: Helps maintain focus with the Pomodoro technique, easy to use.
• Cons: Lacks advanced team collaboration features.

User Reviews and Ratings: 4.9 / 5 (Source: Apple) 

Try Now: Session

9. Beeminder

Beeminder is a goal-setting and accountability tool that motivates users by financially penalizing them if they fail to meet their goals, making it perfect for those who need extra motivation.

Core Features:

• Goal Tracking: Tracks progress toward personal and professional goals.
• Financial Commitment: Users commit to a monetary penalty if they fail to meet their goals.
• Integrations: Connects with popular apps like Fitbit, Trello, and Slack.

Ease of Use: Beeminder’s interface is simple, though the concept of financial penalties may take some getting used to.

Task Automation: Automates goal tracking by integrating with various apps to pull in data automatically.

Time Management: Helps users stay on track by visualizing progress and providing financial motivation to meet deadlines.

Scalability: Suitable for individual users, with limited collaboration features.

Performance Tracking: Tracks progress through data points, making it easy to see if you’re on track with your goals.

Pricing: Free to start, but users are penalized if they fail to meet their goals, starting at 410 INR.

Pros & Cons:

• Pros: Financial accountability is a strong motivator.
• Cons: Penalty system may not suit all users.

User Reviews and Ratings: 4.0 / 5 (Source: Google Play) 

Expert View: “Beeminder helps in sticking to goals and making improvements not only in my personal life like health but also in my business” – A user review on Apple.

Try Now: Beeminder

10. Scrintal

Scrintal is a visual note-taking and collaboration tool designed to help users brainstorm ideas, organize thoughts, and collaborate in real time on projects.

Core Features:

• Visual Note-Taking: Combines note-taking with visual elements like graphs and images.
• Real-Time Collaboration: Enables teams to collaborate on brainstorming and planning.
• Content Organization: Helps users organize thoughts and connect ideas visually.

Ease of Use: Scrintal offers a highly intuitive interface for visual learners and teams that collaborate on creative projects.

Task Automation: Automates the organization of notes and ideas, making it easy to navigate and collaborate on complex projects.

Time Management: Improves project planning efficiency by offering visual organization tools for brainstorming and content creation.

Scalability: Scales well for teams, allowing multiple users to collaborate in real time.

Performance Tracking: Tracks how notes and ideas evolve over time, allowing users to revisit past ideas and measure progress.

Error Detection & Correction: Users can easily edit and correct notes as needed within the visual interface.

Pricing: Starts at 1,050 INR/month for premium features.

Pros & Cons:

• Pros: Great for visual thinkers, seamless real-time collaboration.
• Cons: May not suit users who prefer text-based note-taking.

User Reviews and Ratings: 4.8 / 5 (Source: Capterra) 

Expert View: “It’s been a great experience and helped my visual learning style that adds meaning and uses networks to connect notes and research.” – A user review on Capterra.

Try Now: Scrintal

With this, our long list of AI tools for productivity comes to an end. This detailed breakdown gives you the insights you need to choose the best AI tool to boost productivity that suits your needs.

If you want to learn more about how Artificial Intelligence and Machine Learning help in improving your productivity tasks, consider enrolling in GUVI’s Artificial Intelligence and Machine Learning Course which teaches everything you need and will also provide an industry-grade certificate!

Conclusion

In conclusion, AI productivity tools are transforming how we work, from automating mundane tasks to optimizing time management. 

Whether you’re a freelancer, project manager, or part of a large team, these tools can help you boost your productivity and free up time for more creative and strategic tasks. It’s all about working smarter, not harder!

FAQs

1.  What are the best AI productivity tools?

Tools like Notion AI, Otter.ai, and Todoist AI are some of the best for streamlining tasks, automating workflows, and managing time effectively.

2. Do AI tools for productivity require advanced technical knowledge?

Not at all! Most tools are designed to be user-friendly, even for non-technical users.

3. How can AI tools help with task automation?

AI tools can automate repetitive tasks such as scheduling, transcribing meetings, or generating content drafts, allowing you to focus on higher-priority tasks.

4. What should I consider when choosing an AI productivity tool?

Consider ease of integration, task automation capabilities, and whether the tool aligns with your specific needs.

5. How do AI tools ensure data security and privacy?

Most AI tools have strict security protocols, including encryption and compliance with global data protection standards.